Brisbane HOG Committee 2018 - 2019

  • Works with the Sponsoring Dealer to uphold the “Annual Charter for H.O.G. Chapters” and H.O.G. operating policies.

  • Assumes overall responsibility for the administration of the H.O.G. chapter and implementation of Harley Owners Group policies.

  • Signs annual H.O.G. Chapter Charter Application and ensures it is received in H.O.G. office by January 31st

  • If Chapter is Incorporated ensures chapter complies with all corporate state annual filing requirements if applicable.

  • Promotes H.O.G. and the H.O.G. Chapter to potential members.

  • Conducts chapter meetings.

  • Coordinates chapter officer responsibilities.

  • Ensures that risk management requirements pertaining to the Chapter, including procurement of necessary release forms, are met for the chapter activities.

  • Verifies that chapter T-Shirt guidelines are followed.

  • Ensures that all Trademark requirements are met.

  • Ensures Chapter merchandise orders are supplied to the Sponsoring Dealer.

  • Ensures Chapter Officer News is available to all fellow officers.

  • Routes H.O.G. correspondence to fellow officers and to membership, as requested.

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G. Chapters”. Assists Director as requested.

  • Promotes H.O.G. and the H.O.G. Chapter to potential members.

  • Informs chapter members of H.O.G. programs and benefits.

  • The following officers should assist in this function: Ladies of Harley, Safety Officer and Photographer.

  • Assist the Safety Officer with new member orientation.

  • Purchase the raffle and Members prizes for the Monthly Meetings.

Libby

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G. Chapters.

  • Oversees the administrative needs of the chapter.

  • Keeps minutes of all chapter meetings, including “Annual Chapter Business Meeting”.

  • Ensures all insurance requirements are met.

  • Oversees Membership Officer Position.

  • Ensure that chapter members have International H.O.G. memberships.

  • Enroll new chapter members.

  • Administers annual chapter member renewal process.

  • Ensure that most current officer and chapter address information is on file with H.O.G.

  • Maintain annual Chapter Membership Enrollment Form and Release on file for each member.

  • Submit the H.O.G. Chapter Charter Application (once a year, by January 31st)

  • Submits Other reports and forms as requested.

  • Obtains, files and maintains records of all insurance forms, including release and injury report forms.

  • Administers the annual chapter Business Meeting.

  • If the chapter is incorporated. submits corporate state annual report to proper state office (or chapter attorney), if applicable.

  • Produce the Monthly Ride Register and Assist the Treasurer in registering riders.

  • Ensure the Chapter has the Full name and Contact Numbers for any Non-Members attending the Ride.

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G. Chapters.

  • Collects chapter dues.

  • Manage all chapter funds.

  • Oversees the preparation of the chapter federal, state and local tax returns where applicable.

  • Reports financial transactions to member monthly.

  • Submits the annual financial statement to H.O.G. (by January 31st)

  • Ensures that any charitable contributions are managed according to H.O.G. guidelines.

  • Maintains a running comparison of current year chapter finances with prior year chapter finances for presentation at the Annual meeting.

  • Maintain the Chapter Asset Register.

  • Maintain a store of Ride Captain patches.

  • Assist the Secretary in registering riders at each Monthly Ride.

Toyboy

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G. Chapters.

  • Provides Motorcycle Safety Information to Members.

  • Educates Members about Safe Rider Skills program.

  • Assists the Road Captain in planning routes for chapter rides.

  • Assists the Road Captain in Educating chapter members about group riding techniques.

  • Assists the Road Captain in informing chapter members of any hand signals used by the chapter on group rides.

  • Assists in obtaining signed release forms for chapter rides.

 

Julie

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G. Chapters”.

  • Encourages women members to take part in the chapter.

  • Answers questions about the Ladies of Harley program.

  • Informs members of LOH benefits and activities.

  • Coordinates LOH chapter activities.

Cathy

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G. Chapters”.

  • Oversees the administration of chapter events.

  • Recruits and instructs volunteers for chapter activities.

  • Survey chapter members on the types of activities that interest them, and ask if they are willing to volunteer. If and when these activities are held, notify the members who showed a special interest.

  • Ensures that all insurance concerns and requirements are met for chapter events.

  • Oversees the collection of appropriate release forms for chapter events.

  • Assists the Director and Secretary with the implementation of the Risk Management Program, including procurement of insurance and release forms.

Susie

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G. Chapters”.

  • Ensures that chapter members have current International H.O.G. membership.

  • Enrolls new members into chapter.

  • Administers annual chapter member renewal process.

  • Works with chapter secretary to ensure the annual Chapter Membership Enrollment Form and Release is on file for each member.

  • Use the Buddy System to integrate new Members into the Chapter.

  • Send Greeting Cards to Members, as requested by the Director.

Col

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G. Chapters.

  • Assists in planning routes for chapter rides.

  • Assists in Keeping the chapter informed of all H.O.G. programs.

  • Educates chapter members about group riding techniques.

  • Informs chapter members of any hand signals used by the chapter on group rides.

  • Assists in obtaining signed release forms for chapter rides.

  • Arrange raffle prizes for the Monthly Rides.

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G. Chapters”.

  • Authors, edits and facilitates the distribution of chapter publications, including the chapter newsletter.

  • Presents any chapter publications (written, electronic, oral etc.) to the Sponsoring Dealer for approval prior to their use.

  • Organises and assembles written material for the chapter.

  • Submits chapter suggestions to the Chapter Officer News.

  • Informs chapter members of chapter activities by printing them in the chapter newsletter.

  • Work with Webmaster to ensure the same information is being communicated to all chapter members.

  • Promotes H.O.G.’s fun, family – oriented philosophy in all chapter publications.

  • Sends a copy of all publications to the H.O.G. office.

  • Have Hogwash to the Post out Point by the second Wednesday after the Monthly Ride.

Crookise

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G. Chapters”.
  • Takes and organises chapter photos for chapter publications, Hog Tales and a chapter history album.
  • Submits chapter photo to Hog Tales when requested.
  • Establish and maintain a selection of Member Profiles.
  • Place articles on our Chapter History in Hogwash, from time to time.

Historian

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G. Chapters”.
  • Organises written accounts of chapter activities, records names of chapter officers, notes membership levels, etc.
  • Organises photos of chapter activities, officers,members, etc.
  • The Historian may want to: Work with the chapter Photographer or other members to assemble a collection of photos and materials that document the life of the chapter.
  • Create a permanent history of the chapter that can be stored in a “chapter library” at the dealership.
  • Assemble historic material that may be utilised in articles for both the chapter publications and Hog Tales.

Heidi

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G. Chapters”.

  • Authors, edits and updates the chapter web site.

  • Follows Internet guidelines in section H of the chapter handbook.

  • Presents any potential web site information to the Sponsoring Dealer for approval prior to use. If the Sponsoring Dealer has a home page, discuss linking the chapter home page to the Dealer’s.

  • Includes official chapter name and number on all material published by the chapter.

  • Works with the Chapter Editor to ensure the same information is being communicated to all chapter members and does not rely on the Internet as the sole means of chapter communication.

  • Organises and assembles electronic information for the chapter.

  • Submits chapter suggestions to the Chapter Officer News.

  • Informs chapter members of the chapter activities by including in the chapter web site.

  • Promotes H.O.G.’s fun, family- oriented philosophy in all web site material.

  • Acts as caretaker for the chapter by protecting chapter members privacy by not revealing personal chapter member or private chapter information on the chapter web site.

  • Submits chapter web site to H.O.G. for listing on www.members.hog.com and the Harley – Davidson dealer locator.

Our Chaplain provides chapter and member support in times of crisis or as required.

chaplain@brisbanehog.com.au

  • Promotes H.O.G. and the H.O.G. chapter to the potential members.

  • Abides by the “Annual Charter for H.O.G. Chapters and all H.O.G. operating policies.

  • Ensures that the Chapter operates in accordance with the “Annual Charter for H.O.G. Chapters and H.O.G. operating policies.

  • Signs Annual H.O.G. Chapter Charter Application and ensures it is received in the H.O.G. office by 1st January.

  • If the Chapter is Incorporated, ensures the chapter complies with all corporate state/ national annual filing requirements.

  • Approves all Chapter Publications

  • Places chapter custom T- Shirt orders.

  • Approves any local chapter by- laws(along with International Manager).

  • Contacts the International Manager prior to disbanding chapter.

  • Contacts the International Manager prior to starting a chapter.

  • Approves all fund-raisers.